N.C.O.B.O.A.
North Central Ohio Building Official Association

BY-LAWS OF THE

NORTH CENTRAL OHIO BUILDING

OFFICIALS ASSOCIATION

 

ARTICLE 1 - MEMBERSHIP

 

Membership shall be classified as active, associate, honorary and retired.

 

Section 1.

 

Active membership shall be limited to persons actively engaged in the enforcement of building and zoning regulations.

 

Section 2.

 

Associate membership shall be limited to national or regional organization, manufacturers of building materials, architect, engineers and similar interest and individuals concerned with the construction industry. Such members may attend regular meetings, may serve on any committee, but may not otherwise vote or hold office, except as defined in Article VI, Section 1.

 

Section 3.

 

Honorary membership shall be limited to individuals who have rendered meritorious service in the furtherance of objectives of the organization.  Honorary membership shall be conferred upon an individual by majority vote of active members present at any regular meeting of the organization only upon the recommendation of the Board of Directors.

 

Section 4.

 

Retired membership shall be limited to individuals who have retired and at the time of retirement were active or associate members in good standing.

 

Section 5.

 

Except in the case of honorary membership, application for membership shall be filed with the secretary of the organization on forms prescribed by the Board of Directors. In case of doubt of the qualifications of any applicant for membership for the classification shown on the application, the concurring vote of any three of the five officers shall determine the classification.

 

ARTICLE II - DUES

 

Section 1.

 

The amount of dues for the various classes of membership shall be fixed by the Board of Directors.

 

Section 2.

 

Honorary and retired members shall be exempt from payment of dues.

 

Section 3.

 

Dues shall be paid for the calendar year, January 1, to December 31.

 

Section 4.

 

Any member, whose dues are not paid by January 15, shall be considered delinquent and shall not be entitled to receive benefits of membership.

 

ARTICLE III - PRIVILEGES

 

Section 1.

 

Active members only shall hold the offices of President, First Vice President, Secretary and Treasurer and vote on matters pertaining to building code changes and amendments to the constitution and bylaws.

 

Section 2.

 

Honorary and retired members shall not be entitled to vote on matters of the Association as designated in Article III, Section I.

 

Section 3.

 

Associate members shall have the right to serve on committees, to make recommendations to the officers or the body. They shall not be entitled to vote on matters of the Association as designated in Article III, Section I.

 

ARTICLE IV - MEETINGS

 

Section 1.

 

The organization shall hold regular monthly meetings except during June, July and August, at such time and place as selected by the Board of Directors. The November meeting shall be the annual meeting at which officers and members of the Board of Directors shall be elected. New officers to assume positions shall be installed in office in January.

 

Section 2.

 

Special meetings may be called by the Board of Directors or such meetings may be called upon the request of one-third of the active membership organization.

 

Section 3.

 

Notice of meetings shall be sent to all members so as to be received not less than one week in advance of the meeting. In the case of special meetings, the purpose of the meeting shall be stated in the call thereof.

 

Section 4.

 

The body shall vote on recommendations made by the Board of Directors. For the purposes of conducting business at the scheduled meetings of the body, a quorum shall consist of eight active members and a majority vote shall be necessary for transaction of business. Not withstanding any of the foregoing, any active members in good standing may bring business before the body in accordance with Robert’s Rules of Order.

 

Section 5.

 

The order of business at all meetings of the body shall follow Robert’s Rules of Order.

 

ARTICLE V - OFFICERS

 

Section 1.

 

The Officers of this organization shall be President, Vice-President, Past President, Treasurer and Secretary. All shall be active BOCA Members.

 

Section 2.

 

The duties and powers of the Officers shall be the duties normally prescribed to their respective offices. It shall be the responsibility of the officers to plan and pursue policies which will promote the purposes of the organization.

 

Section 3.

 

The order of succession of the Presidency of this association shall be Vice-President, Secretary and Treasurer, which shall be used by the Board of Directors to name a successor to any officer whose status changes during such officer’s term of office. If a vacancy is caused in the ranks of the officers by the exercise of the order of secession, then in such event of the Board of Directors shall name a successor.

 

Section 4.

 

The Officers shall be elected for a term of two years. At no time shall all Officers – excluding the immediate Past President – be from the same jurisdiction.

 

ARTICLE VI - DIRECTORS

 

Section 1.

 

The affairs of this organization shall be managed and transacted by the Board of Directors consisting of the Officers, six elected active members at large, and the immediate past president of this organization, who shall be a voting, ex-officio member of this organization as long as he retains his status as an active member of this organization.

 

Section 2.

 

Three of the elected members of the Board of Directors shall be elected each year for a term of two years. If the status of any member at large or the immediate past president of the organization changes this term in office, the Board of Directors shall name a successor.

 

Section 3.

 

The Board of Directors shall meet at such time and in such places as it shall determine or upon call of the Chairman. At any meeting of the Board, a majority of the members thereof shall constitute a quorum. Each member of the Board shall receive notice of meetings not less than 10 days prior to the meeting unless waived by the majority of the Board Members.

 

The President, Vice-President, Secretary and Treasurer of the organization shall be Chairman, Vice-Chairman, Secretary and Treasurer of the Board of Directors, respectively.

 

Section 4.

 

The Board of Directors shall propose new items of business and make recommendations to the body at the regular meetings. Such business and recommendations shall be consistent with the purposes of the organization as outlined in Article II, Section 1 of the constitution.

 

Section 5.

 

The Board of Directors shall authorized the depository of all funds of the organization and designate the Treasurer to draw on such funds, to be countersigned by the President. The Board of Directors shall determine expenditures by an approved budget. Ordinary expenses, necessary to the conduct of the business of the organization, shall be approved by the President in the interim between meeting of the Board of Directors, and an accounting thereof presented by the Board of Directors for approval at the next meeting of the Board. The Treasurer shall be bonded by at least a minimum bond. The financial affairs shall be audited and certified annually by the incoming Board of Directors.

 

Section 6.

 

The order of business at all meetings of the Board of Directors shall follow Robert’s Rules of Order.

 

ARTICLE VII - COMMITTEES

 

Section 1.

 

The Board of Directors shall, from time to time, determine and establish the standing and special committee’s necessary to effectively carryout the program of the organization. The duties, responsibilities, limitations and other directives to the committee’s shall be clearly stated in the resolutions establishing them.

 

Section 2.

 

In the interim between regular meetings of the Board of Directors, the President may establish “ad hoc” committees for such purposes as he considers desirable to further the activities of the organization. The continued existence of such committees, or the establishment of them as special committees shall be determined by the Board of Directors regular meeting thereof.

 

Section 3.

 

In the event that the Treasury of the organization should reach the limit permitted by the Internal Revenue Service regulations for non-profit organizations, but in no event more than 2 ½ times the yearly average operating expenses for the North Central Ohio Building Officials based on the most current two year average, then the President shall appoint a committee who will recommend a means of spending these monies so long as no member of this committee, the Board of Directors, or the President, nor any member of their families shall benefit in any way from the disbursement of this money.

 

Section 4.

 

Except as provided in Section 4 and 5, the President shall appoint the members of all committees with the advice and consent of the Board of Directors.

 

The recommendation will be presented to the membership for their approval by 2/3 vote of those in attendance at the first monthly meeting of the membership after the appointment of the committee by the President.

 

The program committee of this organization shall consist of the Second Vice-President, the Secretary and the Treasurer of this organization.

 

Section 5.

 

A.                 The election Committee shall be a standing committee consisting of three members. The Chairman shall be the immediate past president. The Chairman and the current President shall appoint one member at large. The Election Committee shall oversee all aspects of the election of officers and directors of this organization.

B.                 Written notice shall be sent to the members at least sixty (60) days in advance of the election that an election is to be held and soliciting nominees.

C.                 The slate of candidates shall be announced in the meeting notice to be sent to the membership at least five (5) days prior to the election.

D.                 Nominations shall be taken in writing only and shall be submitted to the Chairman of the Election Committee no later than the October Board of Directors meeting (the second Tuesday in October). However, nominations will be taken from the floor of the meeting where the elections take place.

 

ARTICLE VIII – ADOPTION AND AMENDMENTS

 

Section 1.

 

The constitution and bylaws of this organization shall become effective upon their adoption by a two-thirds majority vote of the active members of the organization in good standing. Such vote may be mail addressed to the Secretary provided a copy of the constitution and bylaws has been mailed to each member of the organization.  

 

Section 2.

 

The revision of the Constitution or By Laws, adopted in Article VIII, Section 1 of this organization shall require an affirmative vote of 2/3 of the active members present at any meeting of this association provided that not less than 10 days notice of any proposed changes shall have been mailed to each active member.